Example business plan organizational chart

In articles, united by the topic "How much does consulting cost?", we try to help customers of consulting services to optimize their costs. This article will focus on the cost of such a service as building the organizational design of an enterprise.

Let's start with the terminology. By organizational design, we mean a package of documents that formalize the internal structure of an organization. In the general case, this package includes all the regulatory documents of the enterprise. In this article we will use the term "organizational design" in the narrow sense of this concept and refer to it the organizational structure, regulations on departments, job descriptions, descriptions of business processes.

Let's analyze the procedure for building an organizational design in order to understand what constitutes labor intensity, what expenses can be avoided, and what it is not advisable to save on.

Organizational structure

Based on statistics from Internet search engines, this document is the most popular among all elements of organizational design. Of course, "a document establishing the quantitative and qualitative composition of the enterprise's divisions and schematically reflecting the order of their interaction with each other" should be at the enterprise. If you would like to develop this document with the help of an external consultant, add the cost of this work to the total.

Divisional regulations and job descriptions

The feasibility of developing these documents is often questioned. However, without them, the organizational structure is not very informative: it is not clear what kind of connections the arrows between departments mean, and the titles of positions often do not say anything about duties and responsibilities. Regulations on divisions and job descriptions are indispensable in the process of hiring and adapting new employees, in the analysis of conflict situations, in such complex management structures as matrix. Whether it is necessary to develop these documents as part of building an organizational design is up to the management of the enterprise, but in case of a positive decision, funds will have to be allocated for this work.

Business Processes

Disputes about what comes first - structure or business processes (BP) - constantly arise on popular business forums. Since we are supporters of the process approach to management, we believe that the organizational structure should serve business processes, that is, it should be built on the basis of their descriptions.

The work of describing and optimizing business processes can be the most time consuming in the list of organizational design work. Some practical questions on its organization are considered in the article "Optimizing business processes", and the factors affecting labor intensity - in the article "How much is the description of business processes?" I hope that these materials will help you make a decision on the advisability of working out business processes and including its cost in the project estimate.

Informational support

The cost of building the organizational structure of the enterprise

As Yandex statistics show, "organizational structure" is the most popular management tool. It is all the more important to avoid mistakes in building the organizational structure of an enterprise, which will be discussed in this article. And the first one

Building an organizational structure to describe the business processes of the enterprise

If you share the process approach to enterprise management, you must agree that the organizational structure is designed in order to most efficiently perform business processes. The organizational structure should serve business processes, and therefore, be built on the basis of their descriptions.

Unfortunately, the process approach is not very popular among Russian leaders, and most people see the possibility of improving the enterprise management system in building an optimal organizational structure and writing the notorious job descriptions.

I am always curious: how can you build an effective organizational structure of an enterprise (that is, how employees are grouped and how reporting relationships are established) without understanding what employees do and how they interact (business processes) ? On the basis of what information, in this case, are "squares with arrows" drawn? When people turn to us for the service of building an organizational structure without describing business processes, I feel proud: the customer believes that the consultant has some kind of sacred knowledge that will allow him to come up with a form without understanding the content.

By the way, the same can be said about the development of job descriptions. Attempts to write these documents before describing business processes and building a scorecard end with downloading monstrous documents from the Internet, which no one does anything, but does not even read. And vice versa, after describing business processes and developing a system of indicators, job descriptions are formed by simply copying functions and indicators from the developed documents. And if you described business processes and indicators in specialized software, for example, "Business Studio", then job descriptions, regulations on departments, business process regulations are generally generated in the form of reports without human intervention.

So, if you want to build an effective organizational structure, start with a description of business processes.

Commitment to linear functional organizational structure

Surprisingly, even enterprises with a project-based nature of activity sometimes try to build their management on the basis of a linear-functional structure. Although in this case, a matrix management structure clearly suggests itself. This suggests itself after the business processes of project management have been described. Then it becomes clear that the project must have a manager who is the head of the project team for the period of the project, made up of employees of line departments. This is how the control matrix appears, along one coordinate of which there is linear control, along the other - matrix control.

When building a matrix organizational structure, the most important thing is to describe horizontal, functional links. But this is such an important issue that a separate article is devoted to it at the link above.

Our site contains examples of the result of the development of organizational design, as well as the procedure for ordering work to improve the organizational structure. You can find out how to save money when ordering this service in the "Cost of building an organizational structure" section.

If you fill out this form, we will prepare a commercial proposal that will optimize your costs for this work.

How to save money when developing an organizational structure

Among all sections of the business plan:

  • Cover Page
  • Confidentiality Memorandum
  • Executive Summary
  • Investment Plan
  • Marketing plan
  • Production plan
  • Organizational plan
  • Financial plan
  • Risk analysis

it is the organizational plan that describes the project staff, initiators, their shares in project management, qualifications and remuneration of project managers, as well as staff motivation.

If you are writing a business plan to receive investments for the development of an already operating enterprise, you will need to prove to potential partners that its organizational structure is as effective as possible. If you are just planning to open a company, production or retail outlet, you will need to describe in detail how you are going to ensure the operation of the new business.

All information related to the management of the enterprise should be presented in a section called "Organizational plan". Moreover, it is this point of the business plan that will prepare the ground for writing the financial section of the project.

Business Plan Organizational Plan Structure

Legal form

First of all, in this section it is necessary to justify the choice of the form of activity. Indicate whether you are an individual - individual entrepreneur, or the founder of an organization - LLC or JSC. In the latter case, it is imperative to list the governing bodies and their powers, the composition of the founders and their rights and obligations. After that, it is necessary to describe the organizational structure of the enterprise.

Organizational structure

Organizational structure is the composition, system of relationships and functions between the various departments of the enterprise, each of which is responsible for its own area of ​​activity and is part of the hierarchical system of the organization.

There are several types of organizational structures, namely linear, functional, linear-functional, etc. However, whatever the type of structure, your task is to emphasize that it is as efficient as possible, namely:

Financial model of a security company

Brief Investment Memorandum

For a newly opened business, the payback period will be 15 months, and the break-even point is 4 months.

First, you will need to rent a room of 40 m2 to accommodate administrative staff.

The total number of personnel will be 31 people, of which 20 people will be guards.

When employed, each security guard must obtain a certificate of a private security guard.

Security agency services: physical security of a person or object, property, remote control, as well as cargo escorting services.

On average, the company will guard 7 people physically, so 8 people will be at customer sites, another 30 customers will use remote security.

On average, 15 clients will order cargo escort every month. The cost varies from 10,000 rubles to 70,000 rubles. With such indicators, the financial results of the project will be as follows:

Description of business, product or service

For reasons of personal and information security, many companies are introducing access control systems in office centers, where the physical presence of a security guard is not required. Security agencies operate as rapid response teams with a license to use weapons.

To open a business, you will need a room with an area of ​​40 m2, which will house a dispatching office, a recreation room and offices of administrative personnel.

Among all sections of the business plan:

  • Cover Page
  • Confidentiality Memorandum
  • Executive Summary
  • Investment Plan
  • Marketing plan
  • Production plan
  • Organizational plan
  • Financial plan
  • Risk analysis

it is the organizational plan that describes the project staff, initiators, their shares in project management, qualifications and remuneration of project managers, as well as staff motivation.

If you are writing a business plan to receive investments for the development of an already operating enterprise, you will need to prove to potential partners that its organizational structure is as effective as possible. If you are just planning to open a company, production or retail outlet, you will need to describe in detail how you are going to ensure the operation of the new business.

All information related to the management of the enterprise should be presented in a section called "Organizational plan". Moreover, it is this point of the business plan that will prepare the ground for writing the financial section of the project.

Business Plan Organizational Plan Structure

Legal form

First of all, in this section it is necessary to justify the choice of the form of activity. Indicate whether you are an individual - individual entrepreneur, or the founder of an organization - LLC or JSC. In the latter case, it is imperative to list the governing bodies and their powers, the composition of the founders and their rights and obligations. After that, it is necessary to describe the organizational structure of the enterprise.

Organizational structure

Organizational structure is the composition, system of relationships and functions between the various departments of the enterprise, each of which is responsible for its own area of ​​activity and is part of the hierarchical system of the organization.

There are several types of organizational structures, namely linear, functional, linear-functional, etc. However, whatever the type of structure, your task is to emphasize that it is as efficient as possible, namely:

  • Allows to establish interaction between all departments and employees;
  • Creates favorable conditions for the manufacture of high-quality products or services;
  • Promotes the development of the enterprise , its goods and services.

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